Late Payment Reminder Email Template

Match the reminder to the payment stage.

Choose the reminder that matches the invoice age, edit the details and tone, then copy the draft that fits the next payment action.

Client name

Invoice number

Amount due

Original due date

Less than 14 days overdue

Polite reminder

Assume good intent and make it easy to resolve an overlooked invoice.

Over 14 days overdue

Firm reminder

Restate the outstanding amount and ask for a specific payment date.

30 days overdue

Final notice

Set a final payment deadline and explain the next administrative step.

Before sending: confirm the invoice details, follow the payment terms you agreed with the client, and avoid making legal or collection claims that you are not prepared to follow through on.